If you plan to reside in Utrecht, Amersfoort, Woerden or Oudewater for at least four months, you must register with the municipality. You can do this at the International Welcome Centre Utrecht Region. You have to make an appointment for your registration within five days of your arrival. If you have a partner and/or child(ren) who also need to be registered, they must come with you to the appointment. Do you also need to collect your residence permit? It is possible to make a combined appointment to register and collect your permit at the same time. Find more information below.
If you are an international student living in the city of Utrecht, please click here to make an appointment to register.
Please click the button below to make an appointment to register with the municipality of Utrecht, Amersfoort, Woerden or Oudewater. You will be forwarded to the appointment tool of the city of Utrecht. This appointment tool is in Dutch, please find instructions in English and what to bring to the appointment below.
Please note: It takes longer to get an appointment at the International Welcome Centre Utrecht Region. Please book your appointment early on in the relocation process and check the appointment tool regularly to check if time slots open up. Our apologies for the inconvenience.
Municipal registration & residence permit
It is an option to register with the municipality of Utrecht, Amersfoort, Woerden or Oudewater and collect your residence permit at the same time during a combined appointment. Please note: this only applies if you plan to reside in one of the mentioned municipalities for at least four months. And you must have received a letter by the IND stating that your residence permit is ready to picked up at the International Welcome Centre Utrecht Region. Click the button below to make an appointment. Please note: this appointment tool form is in Dutch, find instructions in English and what to bring to the appointment below.
- Choose a product: the option ‘International Welcome Centre Utrecht Region’ is already selected. Indicate how many people are coming to the appointment.
- Choose location: select ‘Publiekszaken’.
- Your details: provide your personal details in this order: first name, last name, date of birth and email address (twice to confirm).
- Find more information about how to get to your appointment below.
What to bring
- A valid passport or ID card for each person to be registered.
- Original documents for yourself and your children, such as birth certificates, a marriage certificate or deed of divorce. Only English, German and French deeds will be accepted without translation by a sworn translator. Foreign documents must comply with the rules for legalisation. These rules depend on the country where the documents were issued.
- A printed version of your rental or purchase contract for your home. Please note, you can't be registered earlier than the start date of your contract. If you don't have a contract, please have a look at the registration options and forms below.
- A proof of deregistration in case you are relocating from Aruba, Curaçao, Sint Maarten, Bonaire, Saba or Sint Eustatius.
If you don’t have your own official address within 5 days of your arrival, it is possible to temporarily register with the City of Utrecht. Find the different options and relevant declaration forms below. Please note: you can only use one of these registration options if you are going to live in and register with the municipality of Utrecht. You can register:
- Using the official postal address of your employer. Some employers allow their employees to temporarily register with the municipality by using their official postal address. This is only a temporary measure, valid for a maximum period of three months. Click here to download the declaration form.
- If you are living at a residence rented by your employer. Click here to download the declaration form.
- If you are living at someone else’s address. Click here to download the declaration form.
Make an appointment to register and bring the completed and signed declaration form together with the other required documents mentioned in the form to your appointment. Please contact us in case you have questions.
How to get there
Click here for the visiting address. When you arrive in the hall at the Stadskantoor, get a ticket at one of the displays. On the ticket, you will find a letter and a number. The letter indicates where you have to go - see the red letters on the different floors. The number is your appointment number. You will be called for or your ticket number will be shown on the TV screen when it is your turn.
After your appointment
Your registration will be listed in the Personal Records Database (BRP) within four weeks. Are you also applying for a residence permit? Your registration becomes definitive if/when the municipality is informed by the Immigration and Naturalisation Service (Immigratie- en Naturalisatiedienst, IND) that you are allowed to live in the Netherlands.