Register

In Utrecht, Amersfoort, Woerden and Oudewater

If you plan to reside in Utrecht, Amersfoort, Woerden or Oudewater for at least four months, you must register with the municipality at the International Welcome Centre Utrecht Region. You have to make an appointment for your registration within five days of your arrival. If you have a partner and/or child(ren) who also need to be registered, they must come with you to the appointment. If you are an international student living in the city of Utrecht, you can register at the International Welcome Centre. Click here to make an appointment. If you are living in another municipality, please visit that municipality to register.

If you have never lived in the Netherlands before, your registration counts as a ‘first registration’ with the municipality. If you have lived in the Netherlands before, you must re-register with the municipality. Please note that if you moved abroad before 1 October 1994, you still need to register as if it is the first time.

If you don’t have an official address of your own within 5 days of your arrival, it is possible to temporarily register with the City of Utrecht. Find more information below. Please contact us in case you have questions.

Contact us

Make an appointment

When making an appointment to register in Utrecht, Amersfoort, Woerden or Oudewater, you will be forwarded to the appointment tool of the city of Utrecht. This registration form is in Dutch. Find instructions in English and what to bring to the appointment below.

Make an appointment
 

Combined appointment

Residence permit & municipal registration
 

It is an option to collect your residence permit and register with the municipality of Utrecht, Amersfoort, Woerden or Oudewater during a combined appointment. Please note: this only applies of you plan to reside in one of the mentioned municipalities for at least four months. You also must have received a letter by the IND stating that your residence permit is ready to picked up at the International Welcome Centre Utrecht Region. This registration form is in Dutch. Find instructions in English and what to bring to the appointment below.

Make an appointment

 

 

 

Instructions

  1. Choose a product: the option ‘International Welcome Centre Utrecht Region’ is already selected. Indicate how many people are coming to the appointment.
  2. Choose location: select ‘Publiekszaken’.
  3. Your details: provide your personal details in this order: first name, last name, date of birth and email address (twice to confirm).
  4. Submit: agree with the privacy policy, submit your application by clicking the ‘maak afspraak’ button and wait for the confirmation email.
  5. Find more information about how to get to your appointment below.

 

 

 

What to bring

  1. A valid passport or ID card for each person to be registered.
  2. Original documents for yourself and your children, such as birth certificates, a marriage certificate or deed of divorce. Only English, German and French deeds will be accepted without translation by a sworn translator. Foreign documents must comply with the rules for legalisation. These rules depend on the country where the documents were issued.
  3. A rental or purchase contract for your home. Please note, you can't be registered earlier than the start date of your contract. If you don't have a contract, please have a look at the registration options and forms below. 
  4. A proof of deregistration in case you are relocating from Aruba, Curaçao, Sint Maarten, Bonaire, Saba or Sint Eustatius.

 

Registration forms

If you don’t have your own official address within 5 days of your arrival, it is possible to temporarily register with the City of Utrecht. Find the different options and relevant declaration forms below. Please note: you can only use one of these registration options if you are going to live in and register with the municipality of Utrecht. You can register:

  • Using the official postal address of your employer. Some employers allow their employees to temporarily register with the municipality by using their official postal address. This is only a temporary measure, valid for a maximum period of three months. Click here to download the declaration form.
     
  • If you are living at a residence rented by your employer. Click here to download the declaration form.
     
  • If you are living at someone else’s address. Click here to download the declaration form.

Make an appointment to register and bring the completed and signed declaration form together with the other required documents mentioned in the form to your appointment. Please contact us in case you have questions.

 

 

How to get there

Click here for the visiting address. When you arrive in the hall at the Stadskantoor, get a ticket at one of the displays. On the ticket, you will find a letter and a number. The letter indicates where you have to go - see the red letters on the different floors. The number is your appointment number. You will be called for or your ticket number will be shown on the TV screen when it is your turn.

 

 

 

After your appointment

Your registration will be listed in the Personal Records Database (BRP) within four weeks. Are you also applying for a residence permit? Your registration becomes definitive if/when the municipality is informed by the Immigration and Naturalisation Service (Immigratie- en Naturalisatiedienst, IND) that you are allowed to live in the Netherlands.